# Claim Mechanics Claim mechanics is the paperwork half of a repair. Nearly every problem an owner brings here belongs to one of three documents: the first estimate, the supplement, or the settlement summary. Identifying which one owns your problem tells you who can change it and how much time you have. ## The three documents a claim actually runs on A claim looks like a conversation with a person and it behaves like a stack of three documents. The first estimate prices a closed vehicle. The supplement prices an open one, after teardown. The settlement summary is the carrier's arithmetic about what it will pay against that scope, and it is the only one of the three most owners read after the work is finished rather than before. Almost every question that arrives at this counter can be sorted onto one of them in a sentence, and sorting it is not a formality. Each document has a different author, a different review path, and a different window in which it can still be changed. So the useful first question is not whether something is fair. It is which document carries the line you are unhappy with. A scope problem, a missing operation, a part written as repair when it needs replacement, lives on the estimate or the supplement, and it is amendable while the coach is apart. A deduction for the age of a component lives on the settlement, and by the time it is visible the part it refers to is usually in a skip. Deductible, deposit and tax questions live on the shop's invoice and have nothing to do with a carrier at all, though they arrive in the same week and get argued as one thing. ## What has a clock on it and what does not Timing in a claim is uneven, and knowing which parts of it are perishable is most of the skill. First notice has a real clock, and a loss reported eleven days late is a loss where the connection between an event and the damage has to be argued rather than shown. Storage and loss of use allowances carry caps written against an automotive repair cycle, so on a coach they tend to run out in the middle of whatever is being disputed. Teardown findings have a clock because a membrane, a floor or a bank of batteries stops existing the moment it is removed. Against that, a disagreement about refinish hours has almost no clock at all. Hours are hours in week two and in week six. - Report the loss the same day, before deciding whether the damage bothers you. - Photograph every consumable in the damage area before teardown removes it. - Ask what service life is being assumed on any wear item, at authorisation rather than at settlement. - Ask whether authorised work proceeds while a supplement is under review, because usually it does. - Keep the dates of every submission and reply. A claim outlives anybody's memory of a phone call. ## The mistake that costs owners the most time The expensive error is treating an adjuster as the decision and the document as the record. It runs the other way. A reviewer holding photographs, measurements against published manufacturer tolerance and a part number with a source can decide from a desk in days. The same reviewer holding a description has to schedule a visit, and a visit is scheduled around a territory rather than around your coach. Pressure applied to a person moves nothing. Completeness attached to a document moves everything, which is why an owner's most valuable contribution is usually four photographs taken before the coach was towed and one sentence about what they heard at impact. The second error is quieter and just as costly. Owners wait to open a claim because the damage looks cosmetic, and on a laminated body cosmetic is a judgement nobody can make from outside. A scrape that crosses a sidewall seam and a scrape that stops short of it are the same photograph and two different repairs. Waiting converts a straightforward claim into one where the first question is no longer what the damage is but when it happened. ## What this section deliberately leaves alone Nothing here is legal advice and nothing here names a carrier. Carriers are described as workflows, because that is what they are from this side of the counter, and almost every claim that went badly in this building was produced by reasonable people following a process designed around a sedan. Coverage selection, policy shopping, and agreed value against actual cash value are reference questions that live in the insurance section rather than here. What this section holds is narrower: observations from writing and defending estimates on recreational vehicles, and the parts of that process an owner can actually influence. Some of the delay belongs to us, and a section on claim mechanics that blamed carriers for all of it would not be worth reading. A shop with a full floor in peak season is tempted to tear down partly, write what it can see, and keep the coach moving. That produces a claim discovered in stages, and each partial document costs a full review cycle. Complete teardown before writing means a longer first week and a shorter month. It also means telling an owner their coach will sit apart for days while nothing appears to happen, which is a harder conversation than it sounds. ## Related - [Four Photographs Decide How A Claim Opens](https://ocrv.guru/blog/claim-mechanics/four-photographs-decide-how-a-claim-opens/) - [Why Authorisation Carries A Fifty Percent Deposit](https://ocrv.guru/blog/claim-mechanics/why-authorisation-carries-a-fifty-percent-deposit/) - [Betterment Is The Line Owners Never Expect](https://ocrv.guru/blog/claim-mechanics/betterment-is-the-line-owners-never-expect/) - [One Supplement Is Normal, Three Means Trouble](https://ocrv.guru/blog/claim-mechanics/one-supplement-is-normal-three-means-trouble/) - [A Total Loss Offer Is A Number, Not A Verdict](https://ocrv.guru/blog/claim-mechanics/a-total-loss-offer-is-a-number-not-a-verdict/) - [Nine Days From Photograph To First Cut](https://ocrv.guru/blog/claim-mechanics/nine-days-from-photograph-to-first-cut/) --- Source: https://ocrv.guru/blog/claim-mechanics/ OCRV Center, 23281 La Palma Ave, Yorba Linda, CA 92887. (949) 799-3387. Serving Laguna Niguel, California. All work performed in shop. No mobile or roadside service. Licences: California Bureau of Automotive Repair ARD00288521; EPA CAL000367879. Published ranges are ranges, not quotes. Every figure traces to https://ocrv.guru/prices/.